PRPodcastsTemplates

From TV Hosts to Podcasters: PR Templates for Celebrity Launches

ccomings

2026-01-24

12 min read

Ready-to-use email and social PR templates for turning TV stars into podcasters—modeled on Ant & Dec’s Hanging Out rollout.

Hook: Stop Losing Launch Momentum — Turn a TV Name Into a Podcast That Gets Picked Up

PR teams — if your launch calendar feels like a scattershot of embargoes, last-minute assets, and missed mentions, this guide is for you. Turning an established TV personality into a successful podcaster isn’t just about dropping an RSS feed: it’s a co-ordinated media operation. Using Ant & Dec’s January 2026 rollout of Hanging Out (their Belta Box channel podcast) as a current case study, you’ll get ready-to-send email and social templates, a launch timeline, press-kit checklists, and metric targets tailored for celebrity-first podcast launches.

Why this matters in 2026: Trends shaping celebrity podcast PR

As of early 2026 the media landscape keeps getting noisier even while discoverability tools improve. Attention is fragmented across short-form video, podcast apps with algorithmic discovery, and creator channels hosted on platform bundles (YouTube, TikTok, Instagram, and direct-to-fan subscription portals). Two trends matter for celebrity podcast launches:

Cross-format repurposing is standard. Late-2025 product updates from major platforms prioritized short clips and podcast-to-short integration — so your podcast promo must include short-form assets and native clips.
Earned media still drives credibility. Major outlets and entertainment trades amplify launches — but they need cleaner, faster assets and a clear exclusive window to run big features.

Ant & Dec’s Belta Box approach — pairing classic TV clips with candid podcast episodes and audience Q&A — is a modern blueprint: it leverages nostalgia (TV career clips) and accessibility (social-first teasers) at the same time.

Core strategy: Three-layer PR approach

For celebrity podcast launches, use a three-layer strategy:

Trade & top-tier exclusives — secure one or two big outlets for an exclusive first listen or feature (48–72 hour window).
Platform & aggregator outreach — notify Apple/Spotify/YouTube playlists and niche curators with platform-ready assets.
Social & creator seeding — activate co-hosts, guest talent, and micro-influencers with ready-to-post short clips and captions.

Pre-launch timeline (30–0 days)

Use this calendar as a template. Ant & Dec’s public announcement cadence (announcement, teaser clips, launch week specials) is typical — but this is the granular PR schedule you need:

Day -30: Internal stakeholder memo, finalize press kit, record 2-3 episodes, create 3 teasers (15–60s).
Day -21: Offer exclusive one-episode preview to top-tier trade with embargo (Day 0 release). Send press release & one-sheet to broader list.
Day -14: Platform outreach: submit show metadata, trailers, and art to Apple Podcasts, Spotify, YouTube. Request playlist consideration.
Day -7: Social seeding: provide creators and internal channels with clip packs and suggested captions. Publish a “save the date” teaser across official channels.
Day -2: Reminder to media with embargo reminder. Final checks: RSS, embed players, tracking pixels.
Day 0 (Launch): Release podcast, publish press embargo releases after exclusive runs, push social assets, run paid promo for clips.
Week 1: Pitch timely follow-ups (first week performance, behind-the-scenes commentary from hosts, audience reaction pieces).
Month 1: Pitch features on audience growth, best episodes, and future guests. Release repackaged short-form episodes targeting TikTok/Instagram reels.

Press kit essentials: Packaging that makes coverage painless

Journalists and playlist curators are on tight deadlines. Deliver this one-sheet and they’ll run your story faster.

One-sheet / Fact sheet (PDF & HTML): 150-word show blurb, launch date, distribution platforms, series cadence, host bios (50–80 words), guest list for first month, contact info.
High-res headshots: 3000px JPEG + 1:1 and 16:9 crops, web-optimized PNGs for social sharing. Include photographer credit and usage rights.
Trailer (30–60s): MP3 + WAV + vertical (9:16) and square (1:1) audiograms with captions and waveform overlays.
Episode sample: Embed link to full first episode (streaming player + 30s preview file for editors).
Brand assets: Logo SVG, color palette hex codes, typography file, and sample cover art variations.
Social pack: Suggested captions, pre-sized images, edit-ready short clips, and suggested hashtags.
Embargo & exclusivity terms: Clear time window, who has access, and any embargo exceptions.

Pitch templates: Ready-to-use email copy

Below are copy-ready templates. Replace bracketed placeholders before sending. Keep follow-ups short and never bury the ask.

1) Trade exclusive pitch — Subject lines & email

Subject line options: "Exclusive: Ant & Dec’s first podcast — early listen for [Outlet]" • "First listen: Hanging Out with Ant & Dec (exclusive)"

Email:

Hi [Reporter Name], I’ve got an exclusive first listen of Hanging Out with Ant & Dec — the duo’s new podcast launching on [Date] as part of their Belta Box channel. The first episode features [notable guest or theme], and Ant & Dec open up on [topic: nostalgia, TV career moments, audience Q&A]. We’re offering [Outlet] a 48-hour exclusive preview and the chance for a sit-down Q&A (virtual) with Ant & Dec on [dates]. Attached: the one-sheet, high-res images, and a 30s trailer. Stream the exclusive here: [private link]. Would you like the audio and interview availability? We can also provide bespoke B-roll and legacy TV clips for visuals. Best, [Your Name] [Title] | Belta Box PR [Phone] [Email]

2) Short personalized follow-up (48 hours after initial)

Subject: Quick follow-up — Ant & Dec exclusive

Hi [Name], Wanted to check if you saw my note about the Ant & Dec preview. We can extend the exclusive until [time/date] if you’d like additional assets or a short comment from the hosts. Quick links: one-sheet | trailer | images. Thanks for considering — happy to help set up an interview. — [Your initials]

3) Platform curator pitch (Apple/Spotify/YouTube)

Subject: Playlist / Featured consideration — Hanging Out with Ant & Dec

Hi [Curator Name], New show for consideration: Hanging Out with Ant & Dec — a weekly conversational show from Belta Box launching [Date]. Key hooks: established TV audience, crossover clips from their archive, and a built-in community that interacts live. We’ve attached platform-ready art, episode metadata, and 30s trailer. Highlights: • Estimated immediate reach: [audience size — e.g., 3M+ combined social followers] • Content style: conversational, nostalgia-led, audience Q&A • Premiere assets: trailer + audiogram + episode one. Would you like the feed URL and an .mp3 for review? Best, [Name]

Subject: Collab idea — Ant & Dec hop-on clip (promo + shoutout)

Hi [Creator Name], Love your work on [platform]. Ant & Dec are launching Hanging Out on [Date], and we’d love to explore a short-form cross-promo: you use a 20–30s clip and we amplify it across Belta Box channels. We’ll provide clip, caption, and pay/rate details if needed. Perks: early access to episodes, reposts, and an affiliate link for listeners. Interested? I can send a clip pack and brief. Cheers, [PR name]

Use these captions across Instagram, X, YouTube, TikTok and Facebook. Keep posts short on X-style platforms, descriptive on Instagram, and CTA-focused on all platforms.

1) Instagram carousel caption (Official Channel)

Copy: We’re hanging out. Ant & Dec’s first ever podcast drops [Date]. 🎧 First ep: [short hook]. Tap the link in bio to pre-save & set a reminder. #HangingOut #BeltaBox

Creative: 3–5 images: cover art, hosts candid, still from classic TV. Use alt text: "Ant & Dec smiling in studio — Hanging Out podcast cover art".

2) TikTok / Reels organic (15–30s)

Copy: "We asked, you answered — you wanted us to hang out. Here’s ep 1 of #HangingOut. Link in bio. 🎧"

Creative: Vertical audiogram with captions and quick cut to a funny moment. Include on-screen CTA: "Full episode [Date]".

3) X (formerly Twitter) launch post

Copy: Ant & Dec are back — but this time they’re hanging out. New podcast drops [Date]. Pre-save here: [link].

4) YouTube short caption

Copy: Ant & Dec reveal their TV behind-the-scenes moment in the new podcast. Full episode [link].

Copy: Announcement: Ant & Dec launch Hanging Out on Belta Box — a digital entertainment channel combining classic clips and new formats. Read full press release: [link].

Email subject line bank — tested options

Exclusive Preview: Ant & Dec’s First Podcast
Ant & Dec Are Hanging Out — Early Access
Trade Exclusive: Ant & Dec On-Air Q&A
Press Kit: Hanging Out Launch Materials
Short Clips & Trailers: Ant & Dec Podcast

Embargo and exclusives — best practices

Exclusives still move the needle, but journalists expect clarity. Recommended terms:

Exclusive window: 48–72 hours for top-tier outlets only.
Embargo language: "Embargoed until 00:01 GMT on [Date]. Please do not publish before this time without permission."
Deliverables under embargo: one-sheet, trailer, high-res images, and a private stream link.
Breakouts: offer follow-up fresh material after embargo for trend/analysis stories (e.g., "how TV stars are using podcasts in 2026").

Asset naming & accessibility checklist

Journalists and curators appreciate predictable file names and accessible assets. Use this standard:

HangingOut_OneSheet_v1.pdf
HangingOut_Ep1_30sTrailer.mp3
HangingOut_Ant_Dec_Headshot_3000x2000.jpg
HangingOut_Logo_SVG.svg
HangingOut_Cover_1400x1400.png

Include ALT text for all images and captions for videos — major outlets and social platforms favor accessible content in 2026 ranking criteria.

Measurement: What success looks like (KPIs & targets)

Set clear KPIs for the first 30 and 90 days. Example targets for a high-profile celebrity podcast (adjust to scale):

Launch-week downloads: 50k–200k depending on host reach
Platform followers/subscribers: 25k+ on launch channels (YouTube/Facebook/Instagram combined)
Completion rate: ≥60% for episode 1 (strong indicator of sticky content)
Top-tier press pickups: 3–5 features within 7 days
Short-form engagement: 1M+ total views across reels/shorts in 30 days for strong repurposing

Track qualitative measures too: guest requests, invitations for live events, branded partnership interest, and sentiment analysis of social conversations.

Follow-up cadence (post-launch)

Don’t let coverage stall. Use this 4-step follow-up plan:

Day 2: Thank-you note to outlets that ran stories; offer fresh quotes.
Day 7: Pitch themed follow-ups: "Best moments" or "Top fan questions answered".
Day 14: Provide performance snapshot and new B-roll (e.g., reaction clips of hosts responding to fan feedback).
Day 30: Pitch trend piece tying the podcast to broader industry angles (e.g., "Why TV presenters are turning to long-form audio in 2026").

Sample asset list to attach to every pitch

One-sheet PDF (required)
30s trailer (MP3/WAV) — labeled for quick playback
High-res headshots — 2 vertical, 1 horizontal
Brand guidelines (1-page quick reference)
Embed player link for streaming (optimize with edge caching)
Suggested pull quotes from host (short & quotable)

Legal & rights checklist (quick scan)

Confirm music rights and clearances for theme and clips.
Get written permissions for repurposed TV archive footage.
Issue photo usage rights and credit lines in the one-sheet.
Ensure any affiliate links or paid sponsorships are disclosed on all platforms per 2026 guidelines.

Case study: How Ant & Dec’s model maps to this template

Ant & Dec’s decision to fold their podcast into Belta Box is instructive:

Built-in content library: Their archive of TV clips creates instant short-form assets and nostalgia hooks.
Audience-first approach: Asking fans what they wanted ("we just want you guys to hang out") gave the launch a direct audience angle — use audience questions in pitches and journalist hooks.
Cross-platform channel: By launching across YouTube, Facebook, Instagram and TikTok, they increased discovery chances — mirror this by supplying vertical and square assets and by having a simple home for storage and distribution (creator storage workflows).

PR team takeaways: lead with exclusive content for a trade, seed short clips early, and use archive content to create instant multi-platform campaigns. Ant & Dec’s model also shows the value of transparency — say where fans asked for this and give press a human angle.

Templates appendix: Copy snippets you can paste

Pre-save Ant & Dec’s new podcast — first episode drops [Date].

Hanging Out with Ant & Dec — A weekly conversational podcast from Belta Box. Each episode features candid conversations, listener Q&A, and classic TV clips. Premieres [Date] across major platforms.

Suggested pull quotes (press use)

"We asked our audience if we did a podcast what they would like it to be about, and they said 'we just want you guys to hang out.' So that's what we're doing." — Declan Donnelly

Advanced tactics for 2026

For teams that want to go deeper:

AI-powered personalization: Use podcast clip generators to create audience-personalized teaser emails (e.g., "Hey [first name], listen to the bit where Ant remembers [topic]."). Ensure consent and privacy compliance.
Dynamic RSS snippets: Embed time-limited clips in emails that update with new episodes — increases click-throughs. Optimize delivery with edge caching & cost control.
Data-driven targeting: Target press outreach to journalists who covered similar TV-to-audio transitions in late 2025 and early 2026 for higher pickup rates.

Common launch mistakes and quick fixes

Mistake: Missing short-form assets. Fix: Produce at least three vertical clips before outreach. Consider packing field kits or headset field kits for remote shoots.
Mistake: Overly long press emails. Fix: Keep initial pitches under 120 words and include direct links to assets.
Mistake: No clear measurement plan. Fix: Define download & engagement KPIs before launch and instrument analytics (and look to field recorder best practices if you’re producing remote audio).

Final checklist before you hit send

Confirm embargo windows and exclusivity list.
Verify all asset naming & alt text.
Test streaming & RSS on multiple devices.
Prepare follow-up schedule and assign owners.
Set monitoring dashboards for downloads, mentions, and short-form views (optimize for low-latency delivery; see notes on reducing latency).

Actionable takeaways

Offer one strong exclusive to a trade, then flood the ecosystem with short, platform-ready clips.
Bundle a journalist-friendly one-sheet + 30s trailer in every pitch.
Use archive TV clips as short-form fodder to drive discovery and nostalgia hooks. Prep simple side-studio options (see smart pop-up studios and dormroom studio guides).
Measure downloads and short-form views separately — both matter for different outcomes.

Closing / Call to action

You’ve got the templates, timeline and checklist — now put them into action. Whether you’re prepping a network star or a late-night host for their first podcast, this playbook compresses the campaign work you’d otherwise learn the hard way.

Want the full editable press-kit templates (Word, Google Slides and ZIP of assets) used in this guide? Download the free PR bundle from Comings.xyz — built for teams launching celebrity-led podcasts in 2026. It includes the email templates above in copy-paste form, an embeddable launch calendar, and an asset naming script to save hours on coordination.

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